Carta Porte #16 – Waybills via EDI

March 23, 2022

Attention EDI users,

In our ongoing commitment to communicate updates related to Carta Porte for our shippers, today we would like to address shippers who use EDI.

In light of the SAT’s decision to extend the Carta Porte grace period from March 31, 2022, to September 30, 2022, KCS will implement a phased approach to validating Carta Porte information transmitted via EDI. These validations will improve communication with our customers and partner carriers, and will ultimately improve the overall accuracy of Carta Porte information transmitted via EDI.

EDI 404/ KCS Customers: On March 27, 2022, we will begin communicating any Carta Porte errors directly with the customer to rectify for waybill entries going forward. This communication will be transmitted via EDI 824 for customers who are set up to receive this type of EDI.  If your system is unable to receive EDI 824, please contact the EDI team to designate an email address to receive this communication. Starting May 1, 2022, valid Carta Porte data will be required in your EDI transmission and missing or erroneous Carta Porte data will result in waybill rejections.

EDI 417/ Partner Carrier Customers: On March 27, 2022, we will begin communicating any Carta Porte errors directly with the Origin Carrier to resolve Carta Porte errors and retransmit corrected EDI. KCS is also working with our partner carriers to introduce an industry-wide validation for Carta Porte information. The result of this effort will directly impact our plan for future phases of EDI 417 validations; you can expect additional communication on this subject in the future.  

As discussed above, the first phase is expected to begin on March 27, 2022, for all EDI shippers. Even though we do not plan to reject waybills during this first phase, please remember that we will require shippers to reimburse and indemnify KCSM for any losses and damages caused, as well as for the cost and expenses incurred, as a consequence of the inaccuracy of the information provided to KCSM by them or by their representatives, including without limitation, for any setout costs, demurrage/detentions, penalties and fines determined by the tax and customs authorities.ⁱ

All Carta Porte content, updates, dates, training material, links to resources and communications can be found on the dedicated Carta Porte page in our Rail Resource Center on our website.

As a reminder, the Carta Porte requirements apply to all shipping companies (cargo airlines, trucks, maritime, railroads, etc.). This applies to cross-border, international, and Mexican domestic shipments. This supersedes any provision to the contrary that may exist in any rule, tariff, rate, or contract previously published or entered by KCSM.

Should you have any questions on this program, please don’t hesitate to contact our KCSM Customers Solutions Center or your Sales Account Executive who will be happy to answer your questions.

Thank you for being a loyal Kansas City Southern customer and we look forward to continuing to serve you.

ⁱ KCSM will not initiate the transport of goods, nor receive them in interchange from other carriers, without having the necessary information from shippers that would allow KCSM to issue the bill of lading (Carta Porte) and the invoice, prior to the provision of the freight rail transportation service, including any service provided by third parties hired by customers and restrictions imposed by any Mexican Government entity. Our expectation is that our customers are also working to be fully compliant so there will be no risk of delayed shipments or additional fees or penalties. Shippers will reimburse and indemnify KCSM for any losses and damages caused, as well as for the cost and expenses incurred, as a consequence of the inaccuracy of the information provided to KCSM by them or by their representatives, including without limitation, for any setout costs, detentions, penalties and fines determined by the tax and customs authorities.