Carta Porte #19 – New Date for EDI 404 Validations

May 26, 2022

Attention EDI users,

We previously communicated that beginning on June 1, 2022, valid Carta Porte data will be required in your EDI 404 transmission, and missing or erroneous Carta Porte data would result in waybill rejections. After many productive communications with our customers, it has become clear that many require additional time to bring their EDI systems into compliance with Carta Porte EDI regulations.

As such, we will delay rejection of EDI 404 transmissions with missing or erroneous Carta Porte until August 1, 2022. We believe this two-month extension should be sufficient time to complete the needed updates to your systems. We do not anticipate any further extensions beyond August 1, 2022. Therefore, if you do not believe your system will be ready by this date, you should to prepare to create your waybills via MyKCS beginning August 1, 2022, until you are able to complete the updates to your EDI system.

We also continue to work with our partner carriers to introduce an industry-wide validation for Carta Porte information. The result of this effort will directly impact our plan for future phases of EDI 417 validations; you can expect additional communication on this subject in the future.

All Carta Porte content, updates, dates, training material, links to resources and communications can be found on the dedicated Carta Porte page in our Rail Resource Center on our website.

As a reminder, the Carta Porte requirements apply to all shipping companies (cargo airlines, trucks, maritime, railroads, etc.). This applies to cross-border, international, and Mexican domestic shipments. This supersedes any provision to the contrary that may exist in any rule, tariff, rate, or contract previously published or entered by KCSM.

Should you have any questions on this program, please don’t hesitate to contact our KCSM Customers Solutions Center or your Sales Account Executive who will be happy to answer your questions.

Thank you for being a loyal Kansas City Southern customer and we look forward to continuing to serve you.

KCSM will not initiate the transport of goods, nor receive them in interchange from other carriers, without having the necessary information from shippers that would allow KCSM to issue the bill of lading (Carta Porte) and the invoice, prior to the provision of the freight rail transportation service, including any service provided by third parties hired by customers and restrictions imposed by any Mexican Government entity. Our expectation is that our customers are also working to be fully compliant so there will be no risk of delayed shipments or additional fees or penalties. Shippers will reimburse and indemnify KCSM for any losses and damages caused, as well as for the cost and expenses incurred, as a consequence of the inaccuracy of the information provided to KCSM by them or by their representatives, including without limitation, for any setout costs, detentions, penalties and fines determined by the tax and customs authorities.