Carta Porte #27 – End of Grace Period and introducing new required fields

January 12, 2024

Attention MyKCS and EDI shippers,

We would like to update you on Carta Porte changes which will impact shipments to and from Mexico. On December 31, 2023, the “grace period” for Carta Porte ended. Therefore, effective January 1, 2024, penalties related to the incorrect issuance of Carta Porte can be enforced by the Mexican Tax Authority (SAT).  

Additionally, to be fully compliant with the Carta Porte regulations, new fields or segments are mandatory for all shippers to complete for shipments in Mexico. These changes are effective January 14, 2024, for all shipments within Mexico.  

MyKCS shippers: 
Customers will see new mandatory fields in MyKCS when completing shipping instructions. These additional fields are required for all loaded and empty shipments, as well as, hazardous shipments (if applicable) and must be completed by the shipper to be fully compliant with Carta Porte regulations. Failure to provide these additional details may result in the assessment of penalties by the Mexican Tax Authority (SAT) including fines, shipment delays and/or seizure of goods. 

These new mandatory fields are 
•    SAT MX Unit Packing Code
•    MXHAZMAT Packing Code
•    UUID (note that multiple UUIDs can now be entered)

EDI shippers:
EDI shippers must also be compliant with the corresponding Carta Porte shipping segments.  Failure to provide these additional details may result in the assessment of penalties by the Mexican Tax Authority (SAT) including fines, shipment delays and/or seizure of goods. 

For all shippers, CPKC has created a comprehensive Carta Porte Frequently Asked Questions (FAQ) section on our website in the Carta Porte tab.  In addition, a job aid for Carta Porte Carload and Intermodal Shipping Instructions can be found in MyKCS in the Manuals, Video Tutorials and Descriptions section.

In addition to the shipping instructions job aids above, we have scheduled two webinars (one per day) for January 12, 2024, and January 15, 2024. Please click on the link(s) below to register for the Carta Porte webinar. 

Today, January 12, 2024 at 13:00 to 13:30 CST https://attendee.gotowebinar.com/register/3324129751478792287

Monday, January 15, 2024 at 15:00 to 15:30 CST https://attendee.gotowebinar.com/register/6982365465787220825

As a reminder, the Carta Porte requirements apply to all shipping companies (cargo airlines, trucks, maritime, railroads, etc.). This applies to cross-border, international, and Mexico domestic shipments. This supersedes any provision to the contrary that may exist in any rule, tariff, rate, or contract previously published or entered by CPKCM.

Should you have any questions on this program, please contact CPKC Mexico Customer Solutions Centeror your Sales Account Executive who will be happy to answer your questions. 

Thank you for being a loyal CPKC customer and we look forward to continuing to serve you.

CPKCM will not initiate the transport of goods, nor receive them in interchange from other carriers, without having the necessary information from shippers that would allow CPKCM to issue the bill of lading (Carta Porte) and the invoice, prior to the provision of the freight rail transportation service, including any service provided by third parties hired by customers and restrictions imposed by any Mexican Government entity. Our expectation is that our customers are also working to be fully compliant so there will be no risk of delayed shipments or additional fees or penalties. Shippers will reimburse and indemnify CPKCM for any losses and damages caused, as well as for the cost and expenses incurred, as a consequence of the inaccuracy of the information provided to CPKCM by them or by their representatives, including without limitation, for any setout costs, detentions, penalties and fines determined by the tax and customs authorities.