Carta Porte - update #9 - Waybills via MyKCS and EDI and new Carta Porte Resource page

January 26, 2022

In our commitment to keeping you updated on the Carta Porte program in Mexico, this communication is to provide you important information on system changes to accommodate the Carte Porte program in Mexico. 

Attention MyKCS shippers:
To shippers who use MyKCS to create their waybills, it is important to note that effective Monday, February 14, 2022, all shipments with an origin and/or destination in Mexico must include the additional fields required by the SAT for commodity codes. Failure to enter in the required data as of February 14, may result in the inability to create a waybill or ship within Mexico. Until this date, you may leverage the commodity mapping tool.  

In an effort to prepare you for these changes, we have created training manuals with screenshots to facilitate the transition. They can be found on MyKCS à Other Info and Help à Manuals, Video Tutorials and Descriptions or here . We encourage you to familiarize yourselves with the requirements that will go into effect on February 14.     

Attention EDI shippers: 
To shippers who use EDI, we recognize that there are required system changes that must occur before you are able to rely on EDI to accommodate the Carta Porte requirements. As such, we are committed to leveraging our Carta Porte mapping tool and will provide a specific date when we will move away from the mapping tool to a more permanent system change in a future communication.  To help you prepare for the changes needed in your EDI system, we have created EDI Carta Porte training materials specific to “Railcars”, Automotive, and Intermodal that are available on our website in Rail Resource Section for your review.  

EDI customers providing the SAT code(s) within their EDI can include the FAK STCC code as well. For any other EDI questions, please contact the EDI Support team for assistance.  

Cross-border Shipments 
We strongly recommend you contact your Mexican Customs Broker to help you understand the SAT Commodity Code(s) and Tariff Rate Code(s) that must be used for your Cross-border Shipments. For additional information related to the Tariff Rate Code(s) please click here.  

As a reminder and communicated on December 29, 2021, the SAT recently published a “grace period” where penaltiesⁱ would not be enforced until March 31, 2022. This provision was published in the Miscellaneous Tax Rules of 2022 in the Federal Gazette of December 27, 2021, and can be found in the transitory section here.    

Key dates to remember:

• February 14, 2022:  MyKCS’ new waybill screens are required for all Mexico shipments (no workarounds)
• March 31, 2022:  Grace period ends from the SAT for the Carta Porte program

The above instructions and all content, updates, dates and communications related to Carta Porte can be found in the newly created Carta Porte page in our Rail Resource Center on our website. 

As a reminder, the Carta Porte requirements apply to all shipping companies (cargo airlines, trucks, maritime, railroads, etc.). This applies to cross-border, international, and Mexican domestic shipments. This supersedes any provision to the contrary that may exist in any rule, tariff, rate, or contract previously published or entered by KCSM.  

Should you have any questions on this program, please don’t hesitate to contact our KCSM Customers Solutions Center or your Sales Account Executive who will be happy to answer your questions.  

Thank you for being a loyal Kansas City Southern customer and we look forward to continuing to serve you.

ⁱ KCSM will not initiate the transport of goods, nor receive them in interchange from other carriers, without having the necessary information from shippers that would allow KCSM to issue the bill of lading (Carta Porte) and the invoice, prior to the provision of the freight rail transportation service, including any service provided by third parties hired by customers and restrictions imposed by any Mexican Government entity. Our expectation is that our customers are also working to be fully compliant so there will be no risk of delayed shipments or additional fees or penalties. Shippers will reimburse and indemnify KCSM for any losses and damages caused, as well as for the cost and expenses incurred, as a consequence of the inaccuracy of the information provided to KCSM by them or by their representatives, including without limitation, for any detentions, penalties and fines determined by the tax and customs authorities.